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Personal/Team Assistant - Product & Marketing Leading Global Investment Management Firm Challenging and Varied Role Sydney CBD Location Russell Investment Group is a global investment services firm providing a manager-of-managers approach based on research-driven evaluation of outside money managers. A leader in global investment strategy, Russell advises clients on more than $2.5 trillion in assets for more than 2000 clients in 44 countries. Russell manages approximately $248 billion in assets in a variety of multi-manager funds. This global leader is currently seeking a Personal/Team Assistant to provide PA support to the heads of the Marketing department and the Product department, as well as support to the Marketing Team and Product Team. Key Responsibilities: Provide full secretarial/administrative support to the Director of Product and the Director of Marketing such as: Diary management, scheduling meetings, screening calls, filtering incoming communications, Composing general business correspondence, word processing of agendas, meeting minutes, PowerPoint presentations etc Monthly personal expenses reporting Organising ad hoc events as they arise Supporting the Marketing Team by: Overseeing the production of routine promotional printed materials, organising the distribution of marketing literature, organising compliances sign-off of marketing materials, Collating press clippings, creating monthly PR Report, weekly liaison with PR firm to confirm priorities Assisting the Events Marketing Co-ordinator with client functions/events /conferences Keeping materials organised electronically/hard copy Assist in follow up and compliance sign off procedures Assist in the verification and due diligence of new offer documents, Provide assistance in the maintenance and planning of offer document issues, take responsibility for data inputs into new product disclosure statements, assist with lodgment of offer documents with ASIC Provide general support to the team as required Supporting the Product Team by: Keeping materials organised electronically/hard copy Assist in follow up and compliance sign off procedures Assist in the verification and due diligence of new offer documents, Provide assistance in the maintenance and planning of offer document issues, take responsibility for data inputs into new product disclosure statements, assist with lodgment of offer documents with ASIC, Provide general support to the team as required Managing Travel Arrangements by: Making travel arrangements and prepare itineraries for domestic and international travel for the Directors and other staff as needed Checking travel agents itineraries and ensure that schedules and details are both accurate and practical Bringing together materials required for business trips for Directors Organising Marketing & Product Meetings Co-ordination of work in progress meetings – booking meetings, logging the meetings, and sending out agendas, compiling meeting preparation material Skills/Attributes Required: Ability to work without close supervision Strong organisation abilities, including keeping self and others organised Outstanding attention to detail; only needs to be asked once Team-oriented approach, with ability to interact with others to solve problems and/or improve processes. Ability to work collaboratively within and across teams. Strong skills in software applications (Word, PowerPoint, Excel, SalesLogix) Confidence working with numbers and learning/using spreadsheet applications and similar software Ability to work under pressure and effectively adapt to changing priorities and deadlines Flexibility; ability to work through peaks and troughs Very strong communication skills and appropriate with external/internal clients and colleagues High level of professionalism - confidentiality, discretion, judgment. Ability to compose basic written business correspondence This would suit a self-starter with 3 years secretarial skills in secretarial/administration position in a strong corporate culture and funds management/unit trust administration knowledge. Experience in supporting multiple senior people within an organization, and experience working in a highly professional, fast-paced corporate team environment is a must. If you are interested in this exciting opportunity, please send your resume with a cover letter to syd-hrr@russell.com.			Work for us To express your interest in this fantastic opportunity, please send your resume with a cover letter to syd-hrr@russell.com Printer friendly version of this page

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